One of the categories included under the Academy Notifications is the "Courses/ Curricula" category.
Under the Courses / Curricula tab (UKG Pro Learning > Admin > Notifications > Academy), you can preview, edit, and turn off the email notifications that are related to actions taken for the courses or curricula.
You can preview each notification and you can edit most of the notifications. You can also filter the users based on job and location and send the notifications only to specific recipients.
|
Notification |
Default Recipient |
Purpose |
Editable / In-app |
|
[Employee] enrolled in a course |
Course creator |
To inform the course creator that an employee has enrolled in a course. |
No / Yes |
|
[Employee] reviewed your course |
Course creator |
To inform the course creator that an employee reviewed a course. |
No / No |
|
You have been awarded a certificate |
User who successfully completed a course/curriculum |
To inform the user that he has been awarded a certificate of a course/curriculum completion. |
Yes / No |
|
A new lecture/course has been added to course/curriculum |
User who is assigned a course/curriculum |
To inform the user that a new lecture/course has been added to a course/curriculum (and hence, the course/curriculum progress has been affected). This is being sent only to completed users that had 100 progress before the lecture/course addition and only if the “Maintain progress” setting is Off. |
Yes / No |
|
New announcement for your course/curriculum |
Selected recipient |
To inform the recipient that there is a new announcement on a course/curriculum (the email includes the content of the announcement too). |
Yes / Yes |
|
Invitation to enroll in a course |
Selected recipient |
To invite the recipient to enroll in a specific course. |
Yes / Yes |
|
You have been assigned a course/curriculum |
Selected recipient |
To inform the recipient that he has been assigned a course/curriculum. |
Yes / Yes |
| Course/Curriculum (un)assignments status |
User who (un)assigned a course/curriculum via Advanced (Un)assignment |
To inform the recipient of his (un)assignment status. |
No / Yes |
|
You have been assigned to retake a course |
Selected recipient |
To inform the recipient that he has been assigned to retake a specific course. Note: |
Yes / Yes |
|
Your course/curriculum has successfully copied |
Selected recipient |
To inform the recipient that their course/curriculum has successfully copied. |
No / Yes |
|
Notification about course poll |
User who has completed all course's modules |
To invite the recipient to take the course poll |
Yes / No |
|
New course enrollment request |
Trainee's Unit Managers, Assistant Unit Managers, Head of Aboves and Assistant Head of Aboves who have been given the permission "Approve self-enrollment requests" |
To inform the recipient that a user has requested to enroll in a course |
Yes / No |
|
Your course enrollment has been approved/not been approved |
Selected recipient |
To inform the recipient that his/her course enrollment has been approved/not been approved |
Yes / No |
|
Course that was part of Curriculum was archived |
Curriculum owner |
To inform the Curriculum owner that a course that was included in his/her curriculum, was archived |
Νο / Νο |
|
Course step available by scheduler |
Selected recipient |
Once a step is being set as available after a certain number of days, the users enrolled in the course will get notified that those steps are available. |
Yes / No |
|
Notification about Courses / Curricula assignment by rule |
User added to academy - assigned with courses/ curricula because of a rule |
To inform the recipient that he/she has been assigned to a course/curriculum because of an automated assignment rule. |
Yes / No |
|
A lecture has been updated |
User who is assigned with a course |
This notification will be sent to the enrolled users of a course in order to inform them about a lecture update when their progress is affected. This is being sent only to completed users that had 100 progress before the lecture/course addition and only if the “Maintain progress” setting is Off. |
Yes / No |
|
Course available by curriculum scheduler |
User who is assigned a curriculum |
Once a course is being set as available after a certain number of days, the users enrolled in the curriculum will get notified that those courses are available. |
Yes / No |
|
Notification about due date update |
User that his due date has been updated |
To inform the user that his/her due date for a course/curriculum has been updated |
No / No |
|
You have been awarded a badge |
User who successfully completed a course/curriculum |
Users receive an email notification once a badge is awarded after course/curriculum completion. |
Yes / No |
|
New Discussion Board Post Request |
Admin/ Course Instructor/ Training Manager |
To inform the recipient that a user posted something to the course discussion board which is pending his approval to become public |
No / No |
|
Status Change in Discussion Board Post Request |
Employee who posted to the discussion board |
To inform the Post owner that his/her wall post was approved and has become public |
No / No |
|
Notification about Courses / Curricula assignments |
Admin |
To inform the recipient about the recent course/curriculum assignments. |
Yes / No |
|
Manager gets email notification when student has failed the exam |
Admin/ Course Assignor/ Unit Manager/ Assistant Unit Manager/ Head of Above Unit/ Assistant Head of Above Unit/ Training Manager |
To inform the admin/manager that a user failed an exam. |
Yes / No |
|
[Employee] completed a course |
Course instructors |
To inform the instructors that a user completed the course. |
Yes / No |
| Notification about curriculum due date update
|
User who is assigned a curriculum |
To inform the user that his due date has been updated. |
Yes / No |
| You have been unassigned from a course/curriculum |
Selected recipient |
To inform a user that they are unassigned from a course or curriculum(either manually or automatically when criteria aren't met anymore) |
Yes / No |
| Notification about bulk Courses/Curricula oblige to retake |
User who reassigned a course/curriculum via Advanced Reassignment |
To inform the recipient of his reassignment status. |
No / Yes |