An Admin or a Manager with the Create Standalone On the Job Training permission can create and manage their On-the-Job Trainings and the tasks within them.
Navigation: UKG Pro Learning > Training (hover) > On-the-Job Training > locate training > Manage > Edit Tasks
- Select the Create new task button.
- Use the drop-down list to select the type of task.
- Add a Title (required) and Description (optional).
- (Optional) Add the estimated time required for task completion.
- Use the checkbox to require trainers to provide the actual time that the user needed to complete the task.
- Use the checkbox to require this task to be signed off by an Admin.
- Select the Save new Task button.
Note:
- The character limit for the On the Job Training Task description is 2,500 simple characters. If you are using the rich text editor, the character limit may be slightly lower than 2,500 due to the additional formatting and elements included in rich text.
- If you mark a task as "signable only by admin", Managers will not be able to evaluate the users under their org structure even if they have the "Assess On the Job Training Performance" permission enabled.
- Upon completion of the OJT, the "Estimated Time Required for Task Completion" will be added to the total time spent on the course. However, managers have the option during the sign-off/ assessment process to replace this time with the actual time the employee sent to complete the task.
- For Course-Connected On the Job Trainings you also have the option to create a Task Pool when creating a new Task.
Available Types of Tasks:
Simple Task: A Simple task does not require any verification from the trainee, they just need to sign off their task in order to be marked as completed.
Home Assignment: You can also set an On the Job Training task to be completed with a Home Assignment. A Home Assignment task requires the trainees to accomplish some sort of homework, and then verify that they have completed the assignment by uploading an assignment document or file. After the upload, the task is considered complete; and the managers can download the assignments, review them, and rate them.
Note:
Only the files of one of the following types can be uploaded (as a home assignment):
.zip, .rar, .3gp, .avi, .flv, .m4v, .mkv, .mov, .mp4, .mpeg, .mpg, .ogv, .webm, .wmv, .jpg, .jpeg, .png, .pdf, .doc, .docx, .ppt, .pptx, .xls, .xlsx, .txt, .mp3, .m4a
Open Question: An open question typically requires a few sentences to a paragraph to answer. For example, you can set a task “Describe the three most popular dishes in a paragraph of at least 100 words” and the employee can write the paragraph to complete the task.
Task with Signature: By adding this type of task, users will be able to sign off their tasks by drawing their signature. Moreover, you have the option to decide if this task should be signable only by an admin (Admin Task) or if the Trainee can mark the task as completed through Trainer's account (Single Account Sign-Off).
Apart from the task's description, for each of the tasks, you have the option to upload instructions for your trainees by clicking on one of the following options:
- Add URL Instructions
- Upload Instructions
- Add Instructions from Library
Each OJT task can be associated with a specific skill or set of skills. For each task, click on the Associate with skills field, and choose the skills from the list provided. This allows you to use the results of this On the Job Training alongside the Skills management in your Academy.