Sync the UKG Pro Learning Calendar with an External Calendar

The Sync Calendar option helps you meet deadlines by syncing your Learning solution calendar to your Google Calendar, Outlook, or any calendar you may use.

The entire sync setup happens within your personal settings.

Navigation: UKG Pro Learning > Me (hover) > My Settings

1. Under Integrations on the left, select your calendar option. 
2. Here you can select the calendar elements you'd like to sync from the drop-down menu, and connect the two calendars.
3. You can also associate it with a specific calendar if you've subscribed to more than one.

Google and Outlook calendars are officially supported by the integration.

Apple calendar is not available currently. However, the Other Training Calendars option has been added, and should work for most other calendar services.

Alternatively, to sync a Learning calendar, you can go to your Homepage and click on the Sync Calendar option on the top right of your Learning calendar as presented below.

From the Sync to Calendar popup window, select the entities that you want to be synced with your external calendar. You have the option to sync several entities such as Live Sessions, In-Class Trainings, Due Dates, Expiration Dates, and more. Once you are done select the Copy Link button to copy the calendar's link.



 

To sync your Learning calendar with your Google calendar:

1. Open Google Calendar.
2. Next to Other Calendars, select the drop-down arrow.
3. Select Add by URL.
4. Paste the link you previously copied from Learning into the URL field.
5. Select Add Calendar.
   
   

To sync your Learning Calendar with your Outlook Calendar:

1. Open Outlook.
2. Select Add Calendar.
3. Select From Internet.
4. Paste the link you previously copied from Learning into the Link to the calendar field.
5. Enter a name for your calendar.
6. Select Save.
   
   

To sync your Learning solution calendar with your Apple Calendar:

1. Open Apple Calendar
2. Select File
3. Select New Calendar Subscription
4. Paste the link you previously copied from the Learning solution in the Calendar URL field
5. Select Subscribe
6. Edit the Calendar's options. We recommend setting auto-refresh to Every 5 minutes
7. Once done, select OK.

Notes:

• The sync process is initiated within the Learning solution, allowing for real-time updates to your calendar.
• If you choose to disconnect your integration with your personal calendar by selecting the Disconnect button, only upcoming events will be removed. Past events will remain unless you manually remove them from the list before disconnecting.
• Several notifications are adjusted to make adding events to calendars easier for participants.
• If you prefer not to sync certain types of items (for example, Registered to Virtual event), but would like to add a specific event to your calendar, you can do so directly from the relevant event notification by selecting your preferred calendar option. 
  
  
  
  Selecting one of the calendar options will take you into your academy, and automatically add the event to your calendar. If you have yet to connect that calendar, you will first be asked to do so.
• Please note that syncing your Google or Outlook calendar directly from the home page does not trigger real-time updates. For the most accurate and up-to-date synchronization, we recommend using the calendar sync option available within your personal settings. This method ensures a more reliable connection between your calendars.