Each member can have a role within UKG Pro Learning that is different from their job. You can assign the following roles to members within your Academy.
Navigation: UKG Pro Learning > Admin (hover) > Members > Manage Members > Employees
Admins
Admins can access and manage every part of the Academy.
Training Managers
Training Managers can create, manage, and delete course categories. They can also be granted access to Content Library categories.
From Advanced Settings, you can limit a Training Manager's general Academy permissions. For example, you can remove their ability to edit courses.
Content Managers
Content Managers can create, manage, and delete Content Library categories. They can also be granted access to course categories. The permissions and abilities of a Content Manager can be customized by an Admin through the Academy Settings.
Professional Instructors
Professional Instructors can set pricing for their courses and make them available in the Marketplace.
Hourly Workers
Hourly Workers can have their access limited within the Academy. This prevents all Hourly Workers from accessing courses that are not in their workplace.
Other Instructor Roles
In addition to the above roles, there are three instructor roles that are automatically assigned when a member completes a specific action, or when an Admin, an instructor, or an event creator assigns the role to them.
Course Instructors
The Course Instructor role is given to users when they create a course or when an Admin or another instructor wants them to manage a course. If the user is not the creator of a course, the instructor role can be assigned only from within each course and is applied only to the selected course.
Course instructors can do the following:
- Edit Course Info
- Edit Lectures
- Add Poll, Exam, or On-the-Job Training (OJT)
- Invite members to enroll
Instructors can have the following extra permissions if the relevant permissions from the Manage Hierarchy feature are configured for the user's job/role (Head of Above Unit and Assistant, Unit Manager and Assistant):
- Send course announcements
- Assign training
- Create in-class training or a live session for the course
- Assess OJT
Curriculum Instructors
The Curriculum Instructor role is given to users when they create a curriculum or when an Admin or another instructor wants them to manage a curriculum. If the user is not the creator of a curriculum, the instructor role can be assigned only from within each curriculum and is applied only to the selected curriculum.
Curriculum instructors can do the following:
- Edit Curriculum Info
- Edit Curriculum Courses
- Invite members to enroll
Instructors can have the following extra permissions if the relevant permissions from the Manage Hierarchy feature are configured for the user's job/role (Head of Above Unit and Assistant, Unit Manager and Assistant):
- Send curriculum announcements
- Assign curriculum
Event Instructors
The Event Instructor role is given to users when they create an event or when the event creator wants them to manage the event's registrants' page. The instructor role can be assigned from within each event and is applied only to the selected event.
Event Instructors can do the following:
- Approve (or not) a user's registration
- Assess a user's attendance (Score/ time of attendance)