The specifics of compliance differ from academy to academy. However, in UKG Pro Learning you can mark courses as Compliance Courses, and then track compliance in your academy.
You can easily label a course a compliance course while creating it, by simply selecting Yes under Compliance Course.
This can be easily done after the creation of a course as well.
1. Go to the course’s panel, by selecting Training and then All courses from the upper navigation bar. Then, select “Manage course” associated with the desired course.
2. In the course panel, select Edit Course Info, either from the left menu under the Edit Course tab, or from the the Quick Tools on the right.
3. Scroll down and check Yes under the Compliance course
4. Optionally, you can add the course to a separate, Compliance Courses category, as well, to further distinguish it
5. If you want to be able to use the Compliance Dashboard, please make sure that you have selected to award a certificate upon course completion. This setting is available under the same page (Edit Course Info).
If your course is set up to award a certificate, then all users who have an active certificate will be considered compliant. If your course is set up to not award a certificate, then all users who have an active completion (100% progress) will be considered compliant.
How to use the Compliance Dashboard
Compliance courses have their own dashboard. This dashboard's functionality isn’t much different in use from the Employee Dashboard, however, there are some unique features that will help you manage these courses efficiently.
Click on Admin and then Reporting in the upper navigation bar. After that, select Compliance Dashboard from the left side menu. At the top of the page, you have the option to check the Compliance dashboard either by Training or by Employee, simply by selecting the relevant tab. Once you select the desired type of Dashboard, click on the Compliance by Course option, to review the stats of your Compliance Courses.
A. Training-Compliance Dashboard by Course
At the top of this page, you can see the compliance score of your academy as well as the last time that the stats were updated. In order to refresh the stats, just click on the relevant field, as shown in the image below:
- Compliance courses: the total number of compliance courses in your academy
- Total Employees: the number of employees enrolled in the compliance courses of your academy
- Compliant: the number of employees that are considered compliant in all the compliance courses
- Non - compliant: the number of employees who are not considered compliant, as mentioned above
You can limit this information for a particular Course by clicking on the course you want to check. To find the course you need just use the search bar or filter by category:
Here, all numbers reflect the employees enrolled in the specific course. Therefore, Total Employees indicates the total number of employees enrolled in the course, Compliant the number of those who have 100% progress in this course, and so on.
If you scroll down, you can also see the progress of each employee individually. This information is also gathered in the Employee Dashboard.
B. Employees-Compliance Dashboard by Employee
At the top of this page, you can find information such as:
- Total Employees: the number of employees enrolled in at least one of the compliance courses of your academy
- Compliant: the number of employees that are considered compliant in all the compliance courses
- Non - compliant: the number of employees who are not considered compliant
Additionally, if you scroll down, you can also see the progress of each employee individually, the total number of courses, the compliance rate, and the total time spent as well, per employee.
By selecting one of the profiles, you can also drill down to checking the user-progress per compliance course.
