In UKG Pro Learning you can connect your Academy with your Zoom webinars account in order to create Live Session events. That means that you, as an Academy Admin, as well as all Event Instructors will be able to use one Zoom account for all of your Live Sessions.
Connect your Zoom webinars account with your Academy
Simply hover over Me from the upper navigation menu within your academy and click on the My Settings option.
Click on the Zoom integrations option, under Integrations from the left side menu. Find the desired academy and click on the Academy Integration with Zoom webinar option to connect.
Under Integration with Zoom, click on the green Connect button next to the Zoom webinars account option.
You will be redirected to Zoom and you will need to enter your zoom credentials in the panel that opens.
Please note that if it is the first time that your account is connected with UKG Pro Learning, you will need to allow UKG Pro Learning to access your Zoom account.
You can now fill in the capacity data. If you have an up to 25 users Zoom account, for example, you won’t be able to invite more than 25 users for your event.
Your zoom account is now successfully connected with your Academy UKG Pro Learning account! You are now ready to continue with the creation of your Live Session events by selecting Training from the upper navigation bar, and then Events.
After creating your Live Session, you need to initiate your event with your Zoom webinars account. To do so, navigate to your Admin tab, and under Live Sessions select Manage Events.
Under Status, you can see your upcoming events. Click on the Initiate event button, select the account that you want to use for your event (in the pop-up window that arises), add a password, and hit Initiate.
*Please note that you have the option to cancel the initiation of an event that was done in error.
You are now ready to Start your event! Just click on the relevant button and you will be redirected to your Zoom webinars account.
Please keep in mind that neither the user who will start the event nor the attendees will be asked to use the password defined during the initiation. The password will be part of the link that the users will use and each user that will hit the "Join" now button will automatically use this password in order to join the session.
Please note that the events that you create in UKG Pro Learning are automatically created on your Zoom webinars account and all of the users that have been added as registrants for your events, will be automatically synced in Zoom. Once the event has been completed, all of the data regarding the attendance (attended/not attended) and the time of attendance will be returned (from Zoom) to UKG Pro Learning and the list of registrants for the event in question will be properly updated.
Disconnect your Zoom webinars account from your Academy
If you want to disconnect your Zoom webinars account from your academy, simply navigate to your Academy Settings, by selecting the Admin tab from the upper navigation menu. Under Academy Settings, select Advanced Settings. In the list that appears, click on Live Sessions Integration.
Click on the Integration with Zoom option and Disconnect the Zoom webinars account that is already connected to your academy.