Connect a WebEx account to an academy

In UtliPro Learning you can connect your Academy, or personal profile with your WebEx account in order to create Live Session events.

Connect Webex with your Academy

You can have one Webex account being used for all Live Sessions of your Academy.

To turn on the integration for your Academy, simply navigate to your Academy Settings, by selecting the Admin tab from the upper navigation menu. Under Academy Settings, select Advanced Settings.  In the list that appears, click on Live Sessions Integration and then hit Integration with Cisco - Webex.connect.PNG

Fill in the form with your Webex account details, and then Save.

* The capacity field plays an important role in the number of attendees allowed for your Live Sessions.  

After setting up the integration of your Webex account, you can continue with the creation of your Live Session events by selecting Training from the upper navigation bar, and then Events.  


Connect Webex with your personal profile

Your Live Sessions don't have to be held solely on one Webex account. 

Webex accounts can be connected with personal UtliPro Learning profiles. Thus, managers can use their own personal Webex accounts to organize Live Sessions in your Academy. 

To do so, select Me and then My Settings from the upper navigation menu. From the left side menu under Integrations, select Cisco - Webex.  Fill in all the necessary details, and click on Save.



What’s next?

After creating your Live Session, you need to initiate the sync process with your WebEx account. To initiate the sync process, navigate to your Admin tab, and under Live Sessions select Manage Events.


Under Status, you can see your upcoming events. Click on the Initiate event button, select the account that you want to use for your event (in the pop-up window that arises), add a password (if needed) and hit Initiate.


(Please note that you have the option to cancel the initiation of an event that was done in error.)

You are now ready to Start your event! Just click on the relevant button and you will be redirected to your WebEx account.


Important notes:

  • Only users that have registered in UtliPro Learning with their emails can participate in Live Sessions. Users with usernames can't register in Live Sessions.
  • Webex requires a password for all training sessions. It is advisable to use a unique password for every event.
  • You need to have at least one registrant to start the event. 
  • Live Sessions can only be one-day events.
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