Once an administrator has set up the skills and skill groups for the Academy, skills can be mapped to Courses, Jobs, and On-the-Job Training. Once mapped, these skills can be evaluated to determine if employees are growing and meeting requirements.

Use the Manage Skills Page 

Navigation: UKG Pro Learning > Admin > Skills Management > Manage Skills

1. Locate the Skill to map to a Course or Job and select View (eye icon). The Skill opens.
2. (optional) Select the Edit (pen and paper) icon by the Skill name to edit the Skill if needed. Save when finished.
3. Select the Mapped Jobs or Mapped Courses tab.
4. Locate the Job(s) or Course(s) to be mapped to the skill using the checkboxes.
5. Select + Map Jobs or + Map Courses

Map Skills to Courses

Skills or skill groups can be associated with specific Courses. More precisely, they are associated with the exam questions of the exams within the courses. The exam questions must reflect the associated skills and the score on each question can then point to the jobs in which individuals may excel.

Use the Map Skills Page

Set up which skills should be assessed through each course. This determination must then be carried to the exam questions of the exams within those courses. The skill should be connected to at least one exam question or the data analysis will be incorrect.

Navigation: UKG Pro Learning > Admin > Skills Management > Map Skills > Courses

1. Select View (eye icon) for the course to connect. 
2. Select the Connect button. 
3. Select the + Add Skill button.
4. Select Individual Skills or Group Skills.
5. Locate the desired Skill(s) or Grouped Skills and select its checkbox. 
6. Select Map Skills.
7. Skills can be unmapped from a course by selecting the Skill's checkbox and selecting Unmap Skills.

Important:
When connecting Skills to a Course through the Connect Skills page, the skill is connected with all existing exam questions for the exams within the Course. You can refine the skill-exam question connections through the Courses' Manage Exams page. 

 

Use the Skills Page on the Manage Course Panel

Connect your Academy Skills to a Course or refine the skill-exam question connections, using the Manage course page.

Navigation: UKG Pro Learning > Training > Courses > Select Course > Manage Course

There are two options:

• The Skills page
• The Manage Exam page. 

Skills Page

1. Select Connect Skills. Here you can connect an Academy Skill to the Course and check which Skills are connected with this Course's Exams.
2. To connect a Skill to this Course, select Add Academy Skill.
3. Select the desired Skill from the list.
4. Select Save. 

Important:
When connecting Skills to a Course through the Skills page, the skill will be connected with all the existing exam questions for the exams within the Course. You can refine the skill-exam question connections through the Courses' Manage Exams page. 

Manage Exam

1. Select Manage Exams.
2. Locate the Exam and select Manage Exam.
3. Select Edit Questions. All the questions that are included in this Exam are shown.
4. Locate the question to connect and select Edit Question. From this page, you can:
   • Connect the Question with an Academy Skill
   • Connect the Question with a Skill that is already connected with the associated Course
   • Disconnect the Question from a Skill
     
     
     
5. Connect the Question with an Academy Skill.
   1. Select Add Academy Skill. The list of skills presented includes all the Skills available in your Academy.
   2. Select the needed Skill from the list.
   3. Select Close.
   4. Select Save Question to save your changes.
      Note:
      Any Academy Skill connected to an Exam Question will automatically be connected to the associated Course.
6. Connect the Question with a Skill already connected with the associated Course.
   1. Select Add from Course Skills. The list of skills presented includes all the Skills connected to this course.
   2. Select the needed Skill from the list.
   3. Select Close.
   4. Select Save Question to save your changes

To disconnect the Question from a Skill you can either:

• Select the trash icon next to the Skill, or 
• Select Add from Course Skills
  • Deselect Skill in question
  • Select Close.

Select Save Question to save your changes after completing either of these actions. 

View Skills 

To review which Skills are connected with which Questions, use the View Skills page.

1. On the Manage Exam page, select View Skills. On the top of the page, you will see all the Skills connected with this Exam, regardless of the question they are connected with.
2. For an in-depth look, select Connected Skills under a question to see which Skills are connected with this question.
   

Filter Courses Based on Connected Skills

After you connect your Academy's courses with skills, your academy learners can filter their course training based on the connected skill a course has.

Navigation: UKG Pro Learning > Training > Catalog > Courses

1. Select the filter icon. A filter sidebar opens.
2. Expand the Skill section and search for or select a Skill. The courses connected to the Skill(s) are displayed.

Note:
Only Skills connected to Courses the learner has access to are displayed.

Courses Connected with Skills

When a course is connected with Performance Skills, the connected skills will be displayed on the Course's About page, so learners can locate them easily.

When you create a Learning Path that includes courses connected with your Academy's Performance Skills, all Skills the Learning Path courses are associated with will be displayed on the Curriculum card. This way a learner knows what kind of skills and competencies they receive by completing the Learning Path.

Map Skills to Jobs

Once an administrator has selected the skills/skill groups for your Academy, you are ready to associate them with specific Jobs.

Navigation: UKG Pro Learning > Admin > Skills Management > Map Skills > Jobs

Your Acacemy's Jobs are listed as well as how many skills are mapped to that Job.

1. Locate the desired job and select View (eye icon).
2.  from the Actions column.
3. Select the + Add Skills button.
4. Select Individual Skills or Group Skills.
5. Locate the Skill(s) and select their checkbox(es).
6. (Optional) Choose a Proficiency Level from the drop-down list.
7. (Optional) Set a Priority for the skill.
8. Select Map Skills. 

Map Skills to On-the-Job Training

Skills and Skill Groups can be associated with specific tasks in your Academy's On-the-Job Training. The tasks must reflect the associated skills and the score on each task can then point to the jobs in which individuals may excel.

Advanced On-the-Job Training Settings

The On-the-Job Training type of assessment must be set to Score (UKG Pro Learning > Admin (hover) > Academy Settings > On-the-Job Training) if you want the assessments your learners receive from On-the-Job Training to be reflected on the skills' dashboards. 

Associating Tasks with Skills

Navigation: UKG Pro Learning > Training (hover) > On the Job Training

1. Locate the On-the-Job Training. Use the search and filter functions if needed. Select Manage.
2. Select the Edit Tasks option from the On the Job Training panel. Here you can create more tasks for your OJT or edit the ones you have added in the past.
3. Locate the Task and select the Associate with Skills link.
   
   
4. Select the desired Skills. Your selection is saved automatically.

Evaluation Process

The evaluation process for the users who complete these tasks is the same as any other evaluation. The score given to a learner as a task assessment is also saved as a skill assessment for the connected skills. 

Note:
The task does not need to be signed off for the skill assessment to be recorded. 

Report on Assessments

Once a user has been given a score for an OJT task connected with specific skills, the score is saved as a manual skill assessment for these skills. The assessor for these skills is the manager performing the OJT assessment. 

As these assessments are also saved as manual skills assessments, they are included in the score calculations on the Skills Dashboards. 

When an Administrator or the Manager who assessed the learner performs a manual assessment, they see this assessment below the connected skills, along with the assessor and the OJT it came from. 

Note:
This assessment cannot be edited through the Perform Assessment page. 

Learners can find these assessments on their Personal Dashboard under the Skills. The assessment will display their manager's name along with the OJT name.

Skill Priority

The priority level decides how much each skill weighs for the job or course.

For example, the screenshot has these priorities defined:

• Displaying responsible behaviors at work: 1
• Skill: 0.25
• Working with others from a range of backgrounds: 0.75.

These add up to 2, making 2 equal to 100%.

To determine how much each skill weighs, divide the number by the total to get the percentage.

Displaying responsible behaviors at work: 1 out of 2 -> 1 / 2 = 0.5 = 50%

Skill: 0.25 out of two -> 0.25 / 2 = 0.125 = 12.5%

Working with others from a range of backgrounds: 0.75 out of 2 -> 0.75 / 2 = 0.375 = 37.5%

Total: 50% + 12.5% + 37.5% = 100%

Unmapping a skill leaves the priority for the other skills the same, which changes the priority percentage. Deleting Working with Others in this example changes the total priority to 1.25. Now, 1.25 is 100% and the rest of the weights adjust accordingly.