You can add up to 20 fields of your preference as attributes for your employees, events, courses, curricula, and units. The Hiring Date field is a default field that you can use to specify your users' hiring date and cannot be edited.
A) Available UI Languages
You have the option to restrict the UI languages that users will have the option to select from their upper navigation menu.
B) Do you want to turn on the password recovery questions?
You can enable the Password recovery questions for your academy.
C) Academy Introduction Video
You can select if you want to show an Introduction video to your academy admins and/ or members. You also have the option to add a custom video!
D) Session expires after user is inactive for
You can adjust the session expiration period. This value determines how long after inactivity in Schoox a user’s session will expire and they will be asked to log in again. You can adjust this with a different expiration period both for Web and Mobile.
E) Allow members to have a preferred name
By enabling this you can allow your users to have their preferred name displayed instead of their legal name. You can select which name should be:
- displayed on the Academy and if the user can override this selection
- displayed on their certificates
- included in the Report Builder
Note: The "Users can edit their personal profile information" setting should be activated first if you want the users to be able to override the settings and choose their display name.
You can choose here if your employees will be able to access their training via a mobile device, only if they are connected to a wi-fi connection. If you decide to enable the cellular connection, you will be able to further limit down access to courses to the following user categories:
Should Parent-Child Optional Permissions be inherited?
This setting gives you the option to prevent the above unit managers from adopting the same permissions as the above units below them in the organizational structure. For example, if the Head of US doesn't have the reporting permission enabled, but the Head of New York does, with this setting you can either allow the Head of US to adopt the same permissions as the Head of New York or prevent them from getting them. This will define if the Head of US can access reporting data for the employees in New York or not.
You can control which tools will appear at your Academy's Toolbar when you hover over "Tools". These tools will be visible to all the members of your Academy that have the relevant permissions. Please notice that you can select up to six tools.
Who can invite members
Here you can decide who will be able to invite members/customers/external members to join your Academy.