Members Academy Settings

As an Administrator, you can adjust the Members Academy settings.

Navigation: UKG Pro LearningAdmin (hover) > Academy Settings

Auto Deactivation of Users

This setting allows you to deactivate automatically users after a certain number of days of inactivity.


Custom Attributes

You can add up to 20 fields of your preference as attributes for your employees, events, courses, curricula, and units. The Hiring Date and Birthdate fields are default fields that cannot be edited.


Member Settings

A) Available UI Languages

You have the option to restrict the UI languages that users will have the option to select from their upper navigation menu.

B) Do you want to turn on the password recovery questions?

You can enable the Password recovery questions for your academy. 

C) Academy Introduction Video 

You can select if you want to show an Introduction video to your academy administrators and/ or members. You also have the option to add a custom video.


D) Session expires after user is inactive for

You can adjust the session expiration period. This value determines when a user's session will expire due to inactivity and they will be asked to log in again. You can adjust this with a different expiration period for both Web and Mobile.

E) Allow members to have a preferred name

By enabling this you can allow your users to have their preferred name displayed instead of their legal name. You can select which name should be:

  • displayed on the Academy and if the user can override this selection
  • displayed on their certificates
  • included in the Report Builder


Note: The "Users can edit their personal profile information" setting should be activated first if you want the users to be able to override the settings and choose their display name.

F) Default View

By enabling this setting you can change the default view for the Library, Groups pages, and all Training pages, such as courses, curricula, and event pages.



Mobile access

Choose if your employees will be able to access their training via a mobile device, only if they are connected to a wi-fi connection. If you decide to enable the cellular connection, you will be able to further limit access to courses to the following user categories:


Organizational Structure

Members can be associated with multiple Units/Above Units

This setting allows you to select if you will be able to associate users with multiple (above) units. If the multiple (above) units association isn't selected, then you'll only be able to move users from one (above) unit to another.

Should Parent-Child Optional Permissions be inherited? 

This setting gives you the option to prevent the above unit managers from adopting the same permissions as the above units below them in the organizational structure.

For example, if the Head of US doesn't have the reporting permission enabled, but the Head of New York does, with this setting you can either allow the Head of US to adopt the same permissions as the Head of New York or prevent them from getting them. This will define if the Head of US can access reporting data for the employees in New York or not.


Toolbar Configuration

You can control which tools will appear on your Academy's Toolbar when you hover over Tools. These tools will be visible to all the members of your Academy that have the relevant permissions. Please notice that you can select up to six tools.


Who can invite members

Here you can decide who will be able to invite members/customers/external members to join your Academy. 


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