Each Academy in UKG Pro Learning has six predefined, global Roles. Admins, Training Managers, Content Managers, Professional Instructors, HR Managers, and Hourly Workers. Each Role is connected with certain privileges and permissions, determining what a user with this role can do in UKG Pro Learning.
An Admin can assign Roles through the Manage Members page. To find the Manage Members page, head to the Administration Panel, click on Members and then select Manage Members.
To give a user a Role, just check the corresponding checkbox next to the user's name. By unchecking the checkbox, you can select to remove the role. Don't forget to click Save when finished!
Admins: Admins have full power over the Academy. They can do everything - customize the Academy, manage Members, set up the organizational structure, and much more.
Training Managers: A Training Manager has the ability to manage the training process in an Academy: from creating courses, exams, and curriculums to assigning training to employees and supervising the whole training process. They can create, manage, and delete Course Categories and can also be given permissions to access and manage Content Library Categories.
The permissions and abilities of a Training Manager can be customized by an Admin through the Academy Settings.
Content Managers: Content Managers have the ability to upload and manage an Academy's Content. That means that they can create, manage and delete Content Library Categories. They may also be given permission to access Course Categories.
The permissions and abilities of a Content Manager can be customized by an Admin through the Academy Settings.
Professional Instructors: If a member with the "Create Course" permission enabled is set as Professional Instructor, they can set up priced courses in order to be purchased through your academy.
HR Manager: HR Managers are a role dedicated to assisting with the Performance Reviews and/or Goals in an Academy. Their permissions and abilities can be customized based on your Reviews/Goals settings.
Hourly Worker: The Hourly Worker role, can help you define for which users you want to restrict training based on the location.